Call us to let us know you are interested in starting a Chapter in your community: 973-300-1184
You will also need a location to host a Chapter Meeting. A church, wellness center, yoga studio all work well for holding a meeting. We are a 501(c)(6) non-profit organization, generally speaking, the host location does not charge rent.
You will also need a Facilitator or Co-facilitators to lead & support the Chapter.
Host an introductory event.
How often do the Chapters meet?
Each Chapter meets once a month, unless the Facilitator finds a need, or desire to meet more frequently eg. "Inspirational Movie Night", Coach & Hike, Alternative Share (an exchange of services) etc. This is a time for creativity within your Chapter to create the stimulus for other activities. Community outreach is encouraged.
What is a Lead or Co-Facilitator?
A Member of the Holistic Mentorship Network who supports the needs of the group by listening and holding the space for everyone to be heard. The most important role the Facilitator plays is to "listen".
What other responsibilities does the Facilitator have?
Greatest responsibility is to have fun and do not make it another "job"...
This is best done through sharing the responsibility & leadership within your group eg. leading a meeting. This sets good parameters for Team Building and a strong effective Chapter within your Community.
Create and coordinate Membership package for the Outreach Coordinator & Treasurer.
Use free resources in your area to advertise your chapter and your members.
Reports to the HMN Board chapter activities.
Must attend bi-annual (2) leadership trainings
Have Calendar of Meetings handout for 1year for all members & guests at meetings.
Must attend 70% of your own chapter meetings.
Backup or Activity if speaker is unable to attend.
Must have a replacement if unable to attend chapter meeting.
Schedule monthly Leadership Meetings with your team.
Before the Meeting
Call your speakers to confirm the date and time and to express appreciation for them coming to speak. Ask if there is anything they need for the meeting. Let them know how much time they will have for speaking/demonstration/experience. Make sure they have your cell or Land line phone number in case they need to get in touch with you prior to the meeting.
2 weeks before send out reminders to your Chapter Members & prior Guests to remind them of the upcoming meeting and any other Chapter News.
Be sure the "Chapter in the Box" is with you!
What should be in your box? Rooster and Member Sign-in (Name, When Membership Expires, Date, Dues Paid); Blank sign-in for Non-members or Members from other Chapters. Membership Applications, Name tags, pencil and pens, a SMILE!
During the Meeting
Arrive at least 30 minutes early to set up the room and be ready to greet people (Treasurer) as they arrive.
Member & Guest Sign-in and collect dues (Treasurer ).
Leave time before the meeting begins to mingle & network (10-15 mins).
Begin the meeting on time within 10 to 15 minutes of networking.
Have Greeters (Treasurer) give out “Membership Packet” to any newcomers.
Make sure that people sign in & second/third time guests have paid there $10.
Enjoy being present.
Lead by example.
Encourage other members of the Group to share responsibility and leadership eg. Leading a Meeting.
After the Meeting
Mingle with guests and connect with other members of your group.
Leave the room as you found it. Ask for help from the group.
Follow-up with a “thank you” to the Speaker.
Follow-up with new people by a phone call or a welcome letter.
Update your Chapter Blog with “Comments” regarding your Chapter Meeting, update for your next Meeting or Community Events.
Encourage Membership to HMN & the benefits of belonging to this GREAT organization.
What role does the Treasurer have?
The Treasurer's role is to be the keeper of the financial account of the Chapter. Their role is to see that the Chapter grows abundantly by making wise choices with the TEAM and its Members.
What responsibilities does the Treasurer have?
Be the welcome at Chapter Meetings.
Collect guest fees after 1st visit.
Let members know when their membership renewal is due, and collect membership renewals.
Sign up new members; Collect Membership Fees.
Send Monies & Application to HMN's Main Office.
Must attend bi-annual (2) leadership trainings
Must attend 70% of your own chapter meetings.
Must have a replacement if unable to attend chapter meeting.
What is an Outreach Coordinator?
An Outreach Coordinator reaches out to connect with the Members of the Holistic Mentorship Network, Non-members and to reach out into the Community. There role is to help you feel welcomed at Chapter Meetings and to create events that will serve our members and the community.
What responsibilities does the Outreach Coordinator have?
Meet and Greet Members and Non- at Chapter Meeting and events.
Create and work together on common goals for your chapter as well as in the community.
Follow-up with new and non-members to help them feel welcomed and supported.
Allocation of funds by TEAM: Facilitator(s), Treasurer and Outreach Coordinator.
Use resources such as holistic centers, natural foods, metaphysical centers in your area to advertise your chapter and your members.
Schedule "Meet and Greet" Member for Chapter Meeting.
Must attend bi-annual (2) leadership trainings.
Must attend 70% of your own chapter meetings.
Must have a replacement if unable to attend chapter meeting.
Please let us know if you have any other questions!!
